Hey everyone! Have you ever found yourself needing to send a formal message but tired of repeatedly saying "This is to inform you"? Maybe you're looking for more polished, professional ways to communicate news or updates. Well, good news! Today, I’ll show you a bunch of effective, elegant alternatives to say "This is to inform you" that can make your messages sound more professional and engaging. Whether you're crafting business emails, official memos, or formal announcements, having a diverse vocabulary is key. Let’s dive into this comprehensive guide!
Why You Should Vary Your Expressions
Using the same phrase repeatedly can make your communication sound monotonous. Instead, swapping in different professional expressions not only keeps your writing fresh but also conveys your message with more nuance. Plus, different phrases can suit different contexts—whether formal, semi-formal, or casual.
Common Alternatives to "This Is to Inform You"
Let's explore those options. I'll break down their meanings and provide examples to show how they’re used effectively.
1. I Would Like to Notify You
Meaning: A polite way to inform someone about important news or updates.
Usage: Suitable for formal communication where you want to sound courteous.
Example:
I would like to notify you that your appointment has been scheduled for next Monday.
2. Please Be Advised That
Meaning: A formal phrase often used in official documents or legal notices.
Usage: Good for warnings, legal updates, or formal notices.
Example:
Please be advised that the office will be closed on national holidays.
3. I Wish to Bring to Your Attention
Meaning: Focuses on highlighting something important.
Usage: When you want to emphasize the significance of the information.
Example:
I wish to bring to your attention the recent changes in policy.
4. We Would Like to Inform You
Meaning: A collective, formal way, often used in corporate communication.
Usage: When representing a team or organization.
Example:
We would like to inform you that your application has been approved.
5. This Letter Serves to Notify You
Meaning: Common in formal letters or official notices.
Usage: When drafting official correspondence.
Example:
This letter serves to notify you of the upcoming inspection schedule.
6. I Am Writing to Inform You
Meaning: A direct, polite approach.
Usage: Suitable for emails, letters, or memos.
Example:
I am writing to inform you that your payment is overdue.
7. Please Note That
Meaning: A simple, polite way to draw attention to information.
Usage: Often used in instructions or updates.
Example:
Please note that the deadline has been extended to next Friday.
8. I Want to Make You Aware That
Meaning: Slightly less formal but still professional.
Usage: When informing colleagues or clients about important issues.
Example:
I want to make you aware that the project deadline has moved up.
9. We Wish to Convey That
Meaning: Communicates a more formal, ceremonial tone.
Usage: When you need to emphasize a message in an official context.
Example:
We wish to convey that your proposal has been accepted.
10. It Is My Duty to Inform You
Meaning: Expresses responsibility and formality.
Usage: For serious notices or when emphasizing obligation.
Example:
It is my duty to inform you that your account has been flagged.
Multi-Expression Usage: Combining Phrases for Impact
Sometimes, mixing phrases can make your message more comprehensive. For example:
"I would like to notify you that, please be advised that, this is to inform you of changes to your schedule."
Be cautious, though—overdoing it can make sentences cumbersome. Use combinations sparingly.
Variations According to Context
Here’s a table showing how different expressions suit different settings:
| Context | Suitable Expression | Example Sentence |
|---|---|---|
| Legal or official notices | Please Be Advised That | Please be advised that your license has been expired for over a year. |
| Formal business emails | I Would Like to Notify You | I would like to notify you of our upcoming technical seminar. |
| Internal corporate memos | We Would Like to Inform You | We would like to inform you about the new HR policies. |
| Customer notifications | Please Note That | Please note that your order will arrive within 5 business days. |
| Important updates | I Wish to Bring to Your Attention | I wish to bring to your attention the recent audit findings. |
Tips for Success When Using These Phrases
- Tailor your tone: Match the phrase to the level of formality of your message.
- Be concise: Keep your sentences clear and to the point.
- Use contextually: Pick the phrase that best fits the message's importance and seriousness.
- Avoid redundancy: Don't overload your message with multiple formal phrases; choose the best one.
Common Mistakes to Avoid
| Mistake | How to Fix It |
|---|---|
| Overusing the same phrase repeatedly | Use a variety of expressions to keep messages engaging. |
| Using overly complex or outdated phrases | Keep language modern, clear, and professional. |
| Mixing too many phrases unnecessarily | Select the most appropriate phrase based on context. |
| Ignoring tone or audience | Adjust formality based on the recipient (colleague vs. client). |
Similar Variations and Synonyms
- "This is to let you know" – Slightly informal; suitable for casual professional updates.
- "Kindly be informed" – Very polite; common in official notices.
- "To update you" – Less formal; good for regular updates.
- "This is to advise you" – Formal, often legal or regulatory contexts.
- "Allow me to inform you" – Polite and respectful.
Why Using These Phrases Matters
Choosing the right phrase enhances clarity, professionalism, and tone. It can:
- Improve your communication's effectiveness
- Convey respect and attentiveness to your audience
- Prevent misinterpretations or misunderstandings
- Strengthen your professional reputation
15 Categories and Example Sentences
Here's a quick reference for how these phrases work across various categories:
| Category | Phrase | Example Sentence |
|---|---|---|
| Personality Traits | I wish to bring to your attention that your proactive attitude has positively impacted the team. | N/A |
| Physical Descriptions | Please be advised that the paint used is environmentally friendly. | N/A |
| Roles | We would like to inform you that your role has been updated. | N/A |
| Job Titles | Please note that the manager will meet with you tomorrow. | N/A |
| Company Announcements | I want to make you aware that the office will be closed next Friday. | N/A |
| Product Updates | Kindly be informed that the new product launches next month. | N/A |
| Policy Changes | We wish to convey that the policy on remote work has been revised. | N/A |
| Event Notifications | To update you, the conference has been rescheduled. | N/A |
| Reminders | Please be advised that the quarterly reports are due next week. | N/A |
| Legal Notices | It is my duty to inform you that your contract is expiring soon. | N/A |
| Customer Relations | I would like to notify you of our new customer service hours. | N/A |
| Internal Memos | We would like to inform you about upcoming training sessions. | N/A |
| Project Communications | Please note that the project deadline has been extended. | N/A |
| Policy Reminders | Kindly be informed that all employees must attend the meeting. | N/A |
| Feedback Requests | I wish to bring to your attention the recent feedback from clients. | N/A |
Practice Exercises
Let's put this knowledge into action:
1. Fill-in-the-blank
Choose the best phrase:
"_____ that the new procedure will take effect immediately."_
Options:
a) I wish to bring to your attention
b) Please be advised that
c) This is to inform you
Answer: b) Please be advised that
2. Error Correction
Identify and correct the formal issue:
"This message is to inform you about the delay."
Correction:
"This message is to notify you of the delay." or "This is to inform you that there is a delay."
3. Identification
Which phrase would you use in a legal notice?
a) I want to let you know
b) Please be advised that
c) I wish to bring to your attention
Answer: b) Please be advised that
4. Sentence Construction
Create a professional sentence using "We wish to convey that" in context.
Example:
We wish to convey that your application has been successfully processed.
5. Category Matching
Match the phrase to the ideal context:
- "I am writing to inform you"
- "Please note that"
- "This letter serves to notify you"
a) Customer notification
b) Formal letter
c) Internal update
Answers:
- "I am writing to inform you" — Customer notification or formal communication
- "Please note that" — Internal update or memo
- "This letter serves to notify you" — Formal letter or official notification
Summary & Action Steps
To sum up, varying your language when informing others not only makes your communication clearer but also projects professionalism and respect. Remember, select the phrase that best fits your context, audience, and tone. Practice combining these expressions appropriately and avoid common mistakes like overuse or improper tone.
Next time you’re drafting an email, memo, or official note, try swapping "This is to inform you" with one of these alternatives. Your messages will sound more polished and engaging — and you'll be better understood!
Final Thoughts
Mastering a range of professional ways to say "This is to inform you" can significantly strengthen your communication skills. Whether it’s a simple update or a serious notice, the right phrase can make a big difference. Keep practicing, adapt to your audience, and watch your professionalism shine!
Remember: Clear, respectful, and varied language is key to effective communication. Happy writing!
